Late visibility
A failed verification at 06:00 reaches management at 16:00 — after more product has moved through the line and the incident trail is incomplete.
The operational problem
The auditor is here. Where are your records?
Three spreadsheets, a folder of scanned PDFs, and a clipboard. That's not compliance — that's production risk.
Disconnected workflows
Inspections in one app. Lab results in Excel. Corrective actions in email. Root-cause and prevention discipline break at every handoff.
Problems arrive late
A deviation happens at 06:00. Management learns at 16:00 — after the batch shipped. After the complaint. After the recall conversation starts.
Paper-based quality management costs 3–5× more to resolve per deviation than real-time digital inspections — driven by delayed detection, rework, and audit reconstruction.
How it works
Live in days. Not months.
Most teams run their first digital inspections within a week. No IT project. No migration headache.
01
Upload
Upload your existing checklists — paper, Excel, PDF. AI converts them.
Day 1
02
Configure
Import teams, set limits, schedules, import assets and set hierarchy.
Day 2
03
Tag
Print QR stickers. Attach to rooms, machines or inspection points.
Day 3
04
Operate
Team scans, completes, reports. Deviations surface instantly.
Day 4+
05
Prove
Every record audit-ready. Export or show on screen.
Always
No IT department needed. No data migration. Works as a PWA — install on any phone, tablet or desktop.
Checklists & inspections
Run every inspection on schedule. Prove every one to auditors.
Create templates, assign to assets or people, execute on any device, archive frozen snapshots. Nothing gets lost. Nothing gets skipped.
Captures exactly what auditors need — OK/Problem, temperature with limits, numeric, free text, photo evidence, and custom register lookups (supplier, batch, raw material, allergen, anything you define). Every answer tied to the asset.
Scheduled automatically — daily, weekly, monthly or custom. Weekday filtering. Assigned to users, groups, or directly to an asset or asset branch.
Problem found? CA/PA created inline — one tap links the deviation to a corrective action and to the asset that triggered it. No copy-paste. No orphan findings.
Approval workflow — completed checklists require sign-off before archiving, with the full asset context locked into the frozen snapshot.
Asset-linked by default — every checklist, result, photo, and CA/PA carries its asset reference. Scan a QR, see the machine's full inspection history in one view.
Custom registers for your data — define your own fields and lookup lists (suppliers, raw materials, batches, allergens, calibration IDs). Reference them inside any checklist.
Today's inspections
Morning hygiene walk — Production hallDone06:42
CCP check — Metal detector line ADone07:15
Pre-start — Mixer #3 lubrication1 issue07:48
Cold storage temperature logDone08:10
Allergen cleaning verification — Line BDeviation08:34
GMP compliance round — PackagingIn progress—
Without PragFlow
✗ Sticky note: "check mixer"
✗ Email thread nobody reads
✗ Issue forgotten for weeks
✗ No root cause analysis
✗ Auditor finds gaps
→
With PragFlow
✓ Structured CA/PA created
✓ Assigned with deadline
✓ Escalation if overdue
✓ Root cause + preventive action
✓ Full audit trail
Corrective and preventive actions / CA + PA
Every deviation tracked. Every root cause documented. Every recurrence prevented.
When an inspection flags a problem, PragFlow opens a structured CA/PA workflow. Right severity, right fields, right person, right deadline.
Right documentation for right severity — observation needs a note, critical needs correction + root cause + preventive action
Preventive actions as first-class — PA tracks trend-based initiatives before they become incidents
Nothing gets edited silently — every status change, reassignment, comment logged with timestamp and user
Linked to everything — CA/PA connects to inspection, asset, photo, person. One click for full context.
Lab workflows
Lab results that flow into operations. Not into folders.
Every sample, every test, every result — connected to production context. Out-of-spec triggers CA/PA automatically. No manual handoff.
Structured lab reports — define test parameters, pass/fail limits, units. Results validated on entry.
Auto-link to production — lab report connects to batch, line, date. Full traceability.
Out-of-spec → CA/PA — failed result auto-generates corrective action with pre-filled context.
Review queue — quality manager sees pending reports, approves or returns with comments.
Lab queue
Batch 2847 — MicrobiologicalPass09:12
Batch 2848 — pH + BrixPass09:45
Batch 2849 — Yeast + mouldFail10:03
Batch 2850 — Allergen swabPending—
Raw material — Supplier BPending—
Asset hierarchy
Main factory48 assets
Production hall A12 assets
Mixer #3Active
Packaging line BMaint.
Cold storage6 assets
QR scan flow
1 Scan QR sticker on machine
2 See asset card, history, open issues
3 Run checklist or report problem
4 Record saved with asset context
Assets & QR codes
Every machine mapped. Every sticker scannable.
A hierarchical registry of every physical thing in your operation. Print a QR sticker, stick it on the machine. Anyone with a phone scans and sees the full record.
Unlimited hierarchy — building → floor → zone → line → machine → component
QR-linked everything — scan to view asset, run checklist, or report problem.
Custom metadata via registers — calibration schedules, spare parts, warranty info, documents, photos
Bulk QR generation — print sticker sheets, A3 to 50×50mm. Scan analytics show usage.
AI-powered
AI that works on the floor. Not just in the dashboard.
Six practical AI features that save hours every week. No hype. No chatbot. Just automation where it counts.
📋
Checklist converter
Upload paper forms, Excel sheets or PDFs. AI reads structure, field types, limits and scheduling — builds digital checklists automatically.
~ 30 seconds per form
🔍
Root cause assistant
When a CA/PA is opened, AI suggests probable root causes based on asset history, similar past deviations and environmental context.
Suggestions in < 5 seconds
📊
Trend detection
AI monitors inspection results and lab data across time. Flags emerging patterns before they become deviations — enabling preventive action.
Continuous monitoring
📷
Registry from image
Photograph a machine nameplate, label or data plate. AI detects and extracts serial number, model, manufacturer, specs — maps to asset registry fields.
Photo → fields in seconds
🧪
Lab document reader
Upload lab certificates, test reports or supplier COAs. AI extracts results, maps to parameters, flags out-of-spec values and gives compliance opinion.
PDF → structured data
🗂️
Smart field mapping
AI recognizes document structure from any uploaded file — maps columns, headers and values to the correct PragFlow fields. No manual configuration.
Auto-detect & map
Ready to start?
Replace paper and spreadsheets
with one operational system.
14-day free trial. Full platform. 3 users. No credit card. Setup in minutes.